The fact that many team members at Wildling work remotely – in other words, from home – is always met with great interest in conversations. But at the same time, it raises a lot of questions: How do you organize your work if you don't even see your co-workers? How do you plan major projects from so many different locations? And: Who actually checks whether work is really getting done?
The Wildling Team is organized decentrally. That means that everyone whose presence is not required at a specific location, such as the warehouse, canfreely choose their workplace – whether it’s their own desk, their favorite armchair in a café, or a spot in the co-working space. Good organizational and communication skills are needed so that everything in Wildling’s daily work routine doesn’t seem crazy and chaotic like it might be in a real fox’s den. And tools are also needed to make this happen. In the best-case scenario, these tools can be interlinked using various integration options.
The virtual Wildling office
The management tool Asana is used in a number of ways at Wildling. For one thing, larger projects like the launch of a new collection are planned there, tasks are assigned and deadlines are set for the individual work steps. In addition, it also serves as a knowledge repository, where you can find anything a Wildling needs to know for everyday work – from a Wildlingpedia to instructions for entering vacation times.
Using the comment and discussion functions, the teams also keep each other and the other teams up to date on the latest developments in their individual projects or sub-tasks. More specific questions can also be clarified by tagging the relevant specialists, and the results are then stored in the system for future reference.
Got a task for the graphic designer? Asana is one way for Team Wildling to assign tasks and work in collaboration.
The space for lively exchange
Of course, not everything can be resolved in writing. This might sound familiar to many: You keep writing back and forth with another person for ages and ultimately never get anywhere. A quick phone call can usually provide quick help in such cases. For Wildling, Google Meet is the tool of choice when it comes to putting plans into concrete terms and tinkering around together on new ideas. But even the big picture has its place there. For example, working groups can discuss which content should be shared on which channels. A weekly newsroom with members from various teams together with Wildling founder Anna ensures that everyone is up to date.
The office radio and coffee machine alternative
Slack is to Wildling what the coffee machine is to a physical office. In various topic- and team-related chat rooms, wild real-time discussions take place and ideas are brainstormed. For instance, on Slack, quick decisions about the launch can be made. When Tina from the webshop team gives her go via Slack, everyone immediately knows that they can now communicate the sales launch via the social media channels and in the newsletter.
What every beating of the virtual jungle drum cannot do without, of course, are birthday wishes and news about the growth of the pack – and if a Wildling comes across an intriguing article, it can easily be shared in the relevant slack channel so that everyone can enjoy it.
Whether it is a birthday greeting or a tip for a cool article to be read: At Wildling, Slack has replaced the coffee kitchen as an informal meeting place.
The paperless filing cabinet
“Could you please give me a little feedback on this?” Text drafts for blog articles or newsletters, for example, but also all the other documents that are being worked on jointly can all be found in Google Drive. Team members can comment and suggest possible changes by clicking on the invitation link. It’s a straightforward way to put your heads together, overcome writer’s block, and fine-tune your wording.
Monitor working hours? No thank you!
Recording working hours, entering vacation times and sick days. All this happens at Wildling on Papershift – entirely without an endless trail of paperwork. Each team member is responsible for entering their own hours and times.
One of the most frequently asked questions in this regard is “Who checks whether the work has actually been done” – and founder Anna has a wonderful answer to this question. At Wildling, everyone is working towards a common goal – towards more movement in our feet and in our minds. It is not a matter of doing the time, but of dedicating ourselves and our abilities to this goal. Or to use Anna’s words:
“We can safely start from the premise that people like to work and don’t have to be forced to do so – if they see purpose in their work and it corresponds to their strengths.”
As a consequence, having the right equipment and tools is a decisive factor for successful cooperation in a remote team. But a clear vision, mutual trust, and the willingness to actively contribute to achieving this goal together are every bit as important.
Anna, Ran and the Wildlings